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Upcoming Meetings
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Audit Trail
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Pending Requests
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Agenda Requests
Manage and track agenda item requests.
Search Records
Search across meetings, agenda items, minutes, requests, and attachments
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Start typing to search
Searches agenda items, minutes, requests, and attachment names
Submit an agenda request
Finalized Agendas
View and export finalized meeting agendas.
Select a meeting above to view its finalized agenda.
Minutes
Browse and manage your meetings.
No meetings created yet.
Agenda Builder
Build and organize the meeting agenda.
Select a meeting above to start building the agenda.
Pending Submissions 0
Votes
Record motions, seconds, and roll-call votes — live during the meeting or from the recording.
Select a meeting above to enter meeting mode.
Minutes
Review and export official meeting minutes.
Select a meeting to view or generate minutes.
Boards
Create a board for each body you run meetings for — your council or commissioners court, a Zoning Board, a Planning Commission. Each board has its own members, voice prints, and meeting style. When you create a meeting you pick its board. Changes save automatically.
Settings
Configure your organization, minutes, and meeting defaults.
Section Types
Built-in types are locked. Add custom types that appear in the section type dropdown throughout the agenda builder.
Built-in
Custom
Item Numbering
Agendas are a single outline of items and sub-items — each level is one depth of indentation. A top-level item acts as its own header. Pick the numbering style for each level.
Each level is one depth of indentation. Add a level for nested sub-items; pick the style for each.
Preview
Agenda Import Fields
Choose which fields are pulled in by default when you import an agenda. You can still change these per-import in the Review & Edit screen.
Title is always imported.
Approval Workflow
Define the stages a request goes through before it's placed on the agenda. Drag to reorder.
In-review requests stay at their current stage index when you save.
Request Section Types
Configure the section types submitters can request. These appear in the section dropdown throughout the app.
Departments
Configure available departments. When set, the department field in the submission form becomes a type-ahead dropdown.
Meeting Mode
Configure how votes and motions are recorded during live meetings.
When enabled, marking a member as Motion or Second automatically casts a Yea vote and assumes the motion is to Approve. Disable this to require explicit motion type selection (Approve, Deny, Postpone, etc.).
Where your meeting videos come from. This source is pre-selected every time you add a recording — paste the link and we pull in the video, transcript, and AI speaker labels. You can always upload a file instead.
Minutes
Configure defaults for all meeting minutes. Individual meetings can override these on a per-meeting basis.
Level 1 = first indent, Level 2 = second indent, and so on.
When disabled, minute numbers will not exist anywhere in this account. The terminology, format, and number fields will be hidden throughout the app.
When on, a board can reconsider a recorded vote — the Reconsider button appears on votes and reconsideration history shows in minutes. Off by default; when off, reconsideration is hidden everywhere.
What your organization calls these numbers. Default: "Minute Number". Examples: Court Order, Resolution, Proclamation.
On, numbers read like 131.26 (the meeting's 2-digit year is added). Off, they're a plain running number like 131 that just moves forward.
On, every agenda item gets its own number regardless of outcome — including each consent item individually (Hays-style). Off, only items with a recorded action (carried / failed / tabled) are numbered, and consent is one number for the block (Ellis-style).
Text shown above the signature block in the minutes and PDF. Default: "The official minutes are hereby approved."
Default text shown at the top of every new minutes document. Leave blank to use the auto-generated attendance paragraph. Supports dynamic fields: {date}, {time}, {org}, {court}, {location}, {judge}, {clerk}, {members}
Default names for the signature block. One name per line (e.g. "Judge John Smith"). These will pre-fill every new minutes signature block.
Team
Manage who can access and contribute to your agendas.
Admin
Full control. Manages meetings, approves submissions, finalizes agendas, records votes, and manages team members.
Read-only
Can view all meetings, agendas, and minutes. Cannot edit, approve, or submit anything.
Contributor
Can only submit agenda items and track their approval status. Cannot view or edit agendas directly.
Team Members
No team members yet. Invite someone to get started.
Public Meeting Portal
A public page where residents browse your agendas, recordings, and adopted minutes on a calendar. Only meetings you publish appear here.
Super Admin Dashboard
Platform-level management for all Govably accounts.
Total Organizations
0
Total Users
0
Super Admins
0
Seed Ellis County Demo
Creates Ellis County org with real officials, 10 department head accounts, upcoming meetings, and a fully populated demo meeting with votes.
Create New Organization
All Govably Users
Create New Govably User
Add Super Admin
Enter the email of an existing user, or fill in name + password to create a new account and make them a super admin.
Bulletin Clients
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Bulletin Users
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Notices Published
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Add New Bulletin Board Client
Creates a county record and initial County Clerk account. Hosting deployment is a separate step.
All Bulletin Board Users
Create Bulletin Board User
Import PDF Agenda
Upload a client's agenda PDF and Govably AI will extract the sections and items automatically.
New Meeting Details
Select any client organization, choose an existing meeting or create a new one, then upload their agenda PDF. Govably AI will map it to the agenda builder automatically.
After importing, use Open in Agenda Builder to jump directly into the meeting as the client's admin.
Upload Agenda PDF
Drag & drop PDF here
PDF Preview
Govably AI is reading the agenda…
This usually takes 10–20 seconds
Review & Edit
| No. | Title / Section | Department | Presenter | Details |
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Click any cell to edit. Drag to reorder rows.